Your Family Information and Data

Every child deserves the best possible start in life. We can support you and your family throughout the early years. Find out more about Your Family’s Journey Through the Early Years.

To allow us to support you and your family, we need to hold certain information about you.

Information Sharing Protocol (ISP)

To support your family’s journey through the Early Years, we have an Information Sharing Protocol (ISP) in place with Aneurin Bevan University Health Board. This is a formal and legally compliant agreement that sets out the terms, conditions, and lawful basis for sharing personal data between our organisations. It ensures that information is shared securely, appropriately, and in line with data protection legislation.

What is an ISP?

Explains how organisations in Gwent share personal information to support children from before birth to age 7.

Who is involved?

Includes Aneurin Bevan University Health Board, local authorities, schools, childcare settings, and partner organisations.

What information is shared?

Only the minimum necessary personal information is shared with us. This can include details of you and your family, address, health and education needs, and social care involvement.

At the start of your early years journey, Aneurin Bevan University Health Board will share information with us during pregnancy and when your child is born.‍

How we will use your information

We take your privacy seriously. Our privacy notice explains how we collect, use, and protect your personal data throughout your early years journey.

Read our Privacy Notice

Choosing Not to Take Part in the Caerphilly Early Years Family Journey

If you do not want to receive the Caerphilly Early Years Family Journey, once you inform us, you will not:

• Be contacted by an Early Years Family Worker (partner organisations may continue to contact you)
• Receive relevant supporting information about local and national initiatives as well as help, advice, tips and fun activities.
• Have access to groups such as Togetherness (Antenatal), Bright Beginnings, parenting support etc.
• You will not receive any offer of our service, including notification of eligibility for funded childcare, such as Flying Start

If you choose not to take part:

• You can change your mind and contact us at any time
• Your information will be retained on the education database
• Any future request for support received via our website, ISCAN / NESH / SPACE Well Being, etc. or signing up to attend a group, will re-activate Your Family’s Journey. These processes contain individual privacy notices.